Creating a manual clocking - Using the Clockings & Exceptions Tile

The managers view on the clocking and exceptions tile has the option to add a manual clocking for a staff member.  The following instructions will show how to do this.

Step 1 - Log into Nextra

Step 2 - Click on the Home menu

Step 3 - Click on Management menu.

Step 4 - Click on the Clocking and exceptions tile

A manual clocking can be added on any of the tabs - Exceptions, By Location or by person and the instructions are the same for all.

In this example we will add a manual clocking on the By Person tab.

Step 5 - On opening the tile, the screen will open to the exceptions tab.

Step 6 - Click on the by person tab to open.

Step 7 - Click on the search for staff and type in the staff members name, click on the name as shown below.

Step 8 - Enter the start date to be viewed

Step 9 - Enter the End Date or leave with the default date.

Step 9 - Press the go button

Step 10 - Click on the 3 line (Hamburger Menu)

Step 11 - The following menu will open - click Add Clocking

Step 12 - Click the Create Manual Clocking at the bottom of the screen

Step 13 - Press Ok

Step 14 - Enter the clock in time for the staff member

Step 15 - Click the Clock in / Out button

NB - The following message may pop up press ok

Step 16 - Press 'Refresh Display' for the manual clocking to display.

If a manual clock out is to be added repeat the steps.

i) Click on manual clocking

ii) Enter the time the staff member clocked out

iii) Press Refresh Display to show the clock out

iv) Press the black cross at the top right corner to close the screen and go back to the by person view

The Clocking screen will now show the clocking

In the drop down Pay box is the option to pay or ignore the difference in the clocking to the shift the staff member was scheduled for.

The clocking can be approved by clicking the tick box at the end of the row and press approve -

NB by approving the clocking with the exception this will remove it from the exceptions tab. if the clocking isn't approved on this screen it will show on the exceptions tab and will need approving.

There is the option to delete the pay or ignore by clicking the bin icon -  this will revert the exception back and show the clocking with exception on the exceptions tab

Screen shot below is from the exceptions tab and shows the clocking with the exceptions

NB:- If a clocking has an exception the warning triangle will display